Edit/Submit Work Order

Scope

1. Edit Work Order action is to be mapped with Work Order Creator.

2. It is configurable and can to mapped with other roles too on demand.

3. The work order which is in the workflow can only be edited.

4. Rejected, Approved, and Accepted work orders can not be edited.

5. Edit work orders allows the user to edit the below-given work order detail.

#	Field	Data Type	Required	Description
1	Work order number	Display Only	NA	Work order no.
2	Project ID	Display Only	NA	Project ID of the project.
3	Date of proposal	Display Only	NA	Date of the proposal from the project.
4	Project name	Display Only	NA	Project name
5	Project description	Display Only	NA	Project description
6	Project Details	Tab		Displayed as per view project details.
7	Estimate Details	Tab		Displayed as per view estimate details.
8	Work Order Details	Tab
9	Name of CBO	Drop-down	Y	The name of the CBO from the organization master maintained at the ULB level. The name is searchable in the drop-down.
10	CBO ID	Display	Y	The CBO ID from the organization registry.
11	Role of CBO	Drop-down (Auto- selected)	Y	The role of the CBO is decided based on the estimated amount. It is configurable in the system. IP (Implementation Partner) - If the estimated cost of the works is more than Rs.15 Lakhs IA (Implementation Agency) - If the estimated cost of the works is up to Rs.15 Lakhs
12	Name of the officer in-charge	Drop-down	Y	The drop-down values are population based on the role assigned. The name is searchable in the drop-down. Name + Designation
13	Designation of officer in-charge	Display	Y	Displayed from the EIS/User’s record saved in the system.
14	Project completion period	Numeric	Y	Number of days work to be completed.
15	Work order amount	Read Only	Y	Total estimated cost of the selected work.
	Relevant Documents	Sections
16	BOQ	File Attachment	Y	Allows single file, not greater than 5 MB. Files can be of type doc, xls, pdf, jpg.
17	Labour Analysis	File Attachment	Y	Allows single file, not greater than 5 MB. Files can be of type doc, xls, pdf, jpg.
18	Material Analysis	File Attachment	Y	Allows single file, not greater than 5 MB. Files can be of type doc, xls, pdf, jpg.
19	Terms and conditions	File Attachment	Y	Allows single file, not greater than 5 MB. Files can be of type doc, xls, pdf, jpg.
20	Others	Textbox	N	To capture the file name
21		File Attachment	N	To attach the file file the name entered above in the textbox.

Once the work order is edited, it is re-submitted for approval using the Submit action button.

Notification

Not applicable.

Actions

Based on the logged-in user role, a workflow pop-up window is displayed on submit.

Role	Workflow window
Work Order Creator	Submit pop-up window
Work Order Verifier	Verify and Forward pop-up window
Approver	Approval pop-up window

1. On respective workflow action, changes get saved and the work order is forwarded to the next user in the workflow.

2. On Cancel, the pop-up window gets closed and the action gets cancelled.

3. Accordingly, the messages are shown.

User Interface

<To be updated>

Acceptance Criteria

Acceptance Criteria	Description
1	Role-based access based on configuration.
2	The work order which is in the workflow can only be edited.
3	The work order is opened in editable mode.
4	The details given in the table can be edited by the user.
5	On Submit, the work order is again forwarded to the next user for approval.