Time Extension
Work order is created for an approved estimate in order to award the work to CBO. CBO starts the work to complete it within a given time period.
In case organization comes to know that they are not in a position to complete the work within the given time frame due to various reasons, they need to inform the same to the officer in-charge of project and apply for time extension which is then subject to approval/ canceling of work order based on the analysis done by the ULB.
Requests for time extension can be directly raised by CBO using the mobile application and by the officer in-charge of the project on behalf of CBO using web application. Once a request is raised it goes for verification and approval.
We have the following screens for Time Extension in Web Interface
Create Time Extension
View Time Extension
Edit Time Extension
Search Time Extension ( Same as search work order screen)
Inbox ( Same as work order inbox )
Conditions to Create a Time Extension Request
Work order must be in Accepted state
Existing Time Extension requests, if already created, must not be in workflow
At Least one muster roll must be approved
How to Create a Time Extension Request in Web-Interface
Login with work order creator role and Navigate to Home page.
Home > Work Orders > Inbox > Search Work Order > View Work Order > Request Time Extension (From Action Menu)
A screen similar to the Work Order View screen is opened along with two new input fields
Enter time extension value (in days) and reason in those two inputs and click on Create action button
A workflow popup is opened where users can enter the assignee and relevant comments. Click on Submit button
A response page is opened which shows the newly created revised work order application’s number
Inbox, View and Search Screen For Time Extension in Web Interface
There is no separate inbox for time extension. Work order inbox will list the time extension requests which are INWORKFLOW state. Clicking on the time extension request will open a view time extension screen where the user can take actions on the request based on the roles defined in the workflow. Alternatively, users can go to the work order search screen to search for any time extension request.
Workflow for Time Extension
#
Action
Role
From State
To State
Status
1
Submit
Work Order Creator/ CBO Admin
Pending for verification
Submitted
2
Verify and Forward
Work Order Verifier
Pending for verification
Pending for approval
Verified
3
Send Back
Work Order Verifier
Pending for verification
Pending for correction
Sent Back
4
Send Back
Work Order Approver
Pending for approval
Pending for verification
Sent Back
5
Send Back To CBO
<any roles having access of action>
<Current Status>
Pending for correction
Sent Back
6
Edit/ Re-submit
Work Order Creator
Pending for correction
Pending for verification
Re-submitted
7
Approve
Work Order Approver
Pending for approval
Approved
Approved
8
Reject
<any roles having access>
<Current Status>
Rejected
Rejected
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