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Works v1.1
Works v1.1
  • Introducing Works
    • What's New
  • Design Approach
    • Approach
    • Solution Design
  • Specifications
    • Functional Specifications
      • Project
      • Estimates
      • Organisation
      • Attendance Management
      • Measurements
      • Muster Roll
      • Expenditure / Billing
      • Contracts
    • Release Notes
      • MDMS & Configuration Updates
      • Test cases
      • Data Migration
      • Service Build Updates
  • Reference Implementations
    • MUKTASoft v2.1
    • MUKTASoft v2.2
      • Specifications
        • Roadmap
        • User Persona
        • Functional Requirements
          • Product Requirements Document v2.0
          • Product Requirements Document v2.1
            • Employee Mobile Application
            • Aadhaar Integration
            • Estimate Templates
            • SOR Rate Analysis
          • User Stories
            • Time Extension
              • CBO: Create Time Extension
              • Time Extension Workflow
              • EMP: Create Time Extension
              • Search and View Time Extension
              • CBO: My Requests
              • CBO: Edit Time Extension
            • JIT-FS Integration
              • Fund Allocation Register
              • Create Payment Instruction
              • PIS: Payment Instruction Status
              • PAG: Payment Advice Status
              • PD: Update payment details
              • FD: Update Failed Payments
              • Create Revised Payment Instruction
              • Revised PI: Update payment details
              • Revised PI: Updated Failed Payments
              • Search Payment Instruction
              • View Payment Instruction
            • Work Order
              • Create Work Order
              • Work Order Workflow
              • Work Order Inbox Page
              • Create/ Submit Work Order
              • Edit/Submit Work Order
              • Verify & Forward
              • Send Back
              • Send Back To Originator
              • Reject Work Order
              • Approve
              • Search Work Order
              • Work Order PDF
            • Dashboard v1.0
              • Commons
              • KPIs: Actions Items
              • KPIs: SLA Breached
              • KPIs: Leaderboard
              • KPIs: Activities by Status
              • KPIs: Payments
              • KPIs: Expenditure
            • Schedule of rates
              • Create SOR
              • Search SOR
              • View SOR
              • Modify SOR
              • Add/ Modify Rate
            • Detailed Estimate
              • Create Detailed Estimate
              • Change in workflow
              • Change in edit estimate
              • Search and View Detailed Estimate
            • Detailed MB
              • Create MB
              • MB Inbox
              • MB Workflow
              • Search MB
              • View MB
              • Edit MB
            • Employee Mobile Application
              • Employee Login
              • Home Page
              • Work Orders
              • Create/ Edit MB
              • Measurement Books
              • View Measurement Book
            • Aadhar Integration
              • Wage Seeker's Registration
              • Wage Seeker Modification
            • Improvements
              • Moving Skills to SOR Master
              • Re-payment of failed payment
              • Revising estimate calculation logic
              • Material purchase payment to CBO
            • Estimate Template
              • Create Template
              • Search Template
              • View Template
              • Modify Template
              • Change in estimate to add template
            • Rate Analysis
              • Add/ Edit Rate Analysis
              • View Rate Analysis
              • Revising Rate
              • Analysis Statements
              • Utilization Statements
              • Download of analysis statements
            • Data Protection & Privacy
              • Display Privacy Notice In Login
              • Display Bank Account Details On Wage Bill
              • Display Muster Roll Details
              • View Payment Instruction - Mask Account Number & IFSC
              • View /Edit Wage Seeker Details
              • View/Edit Organisation Details
              • Display Engaged Wage Seeker Details
              • Display Organisation Profile & Bank Details
              • Track Attendance Changes
              • View Muster Rolls
              • Search Wage Seeker
              • Remove PII & Sensitive Data From Additional Fields
      • Deployment
        • Release Notes
          • Service Build Updates
          • Data Migration
          • Test Cases
        • Deployment Guide
        • SMS Adapter Services
          • Notification Consumer
          • Notification Consumer Service
          • Contact Notification Service
          • Estimate Notification
          • Expense Notification Service
          • Muster Roll Notification Service
          • Measurement Notification Service
          • Organisation Notification Service
          • Individual Notification Service
        • MUKTASoft Services
          • IFMS Adapter
          • Expense Calculator
          • Works PDF
          • MUKTA Services
          • Bank Account Search
          • Individual Search
          • Organisation Search
          • Bill Scheduler
          • Statements
          • Rate Analysis
        • Configuration
          • Master Data Templates
            • Project Type
            • Target Demography
            • Unit Of Measurement (Units)
            • Overheads
            • Skill Category & Skills
            • Community-Based Organisation Roles
            • Scheme
            • Expense Heads
            • Standard Deductions
            • Organisation Type
            • Organisation Sub Type
            • Organisation Functional Category
            • Organisation Class/Rank
            • HRMS Sections/Departments
            • HRMS Designation
            • HRMS Employment Type
            • User Role
            • Organization
            • Wage Seeker
            • Tenants
            • Ward Boundary
            • Locality Boundary
            • Payment Advice Format
            • Users Data
            • Schedule of rates
            • Rate Analysis
          • Notifications & SMS Templates
          • Localisation
          • Dashboard Reindexing
          • Platform Service Configuration
          • UI Configuration
            • Common Configurations
              • Role Configuration
              • MDMS Configuration
              • APK Generation
            • Modules
              • Project
              • Estimate
              • Workorder
                • Time Extension
              • Muster Roll
              • Bill
              • Organization
              • Wage Seeker
              • Wage Seeker (CBO Application)
              • Attendance (CBO Application)
              • Muster Roll (CBO Application)
              • Mukta Dashboard
              • Measurement
              • SORs and Rates
              • IFMS Adapter UI
              • Rate Analysis
              • Revision Of Rates
              • Estimate Template
              • Measurement Book (Mobile Application)
        • Customisation
          • Works UI
            • UI Tech Flow Diagrams
          • UI Screens Customisation
            • Document Upload Container
            • CSS Customisation
            • Inbox/Search Screen
      • Implementation
        • Pilot Roll Out Plan
        • Pilot Go Live Definition
        • Pilot Sucess Metrics
        • Success Metrics
        • Adoption Metrics
        • Adoption Template
        • Implementation Plan & Checklist
        • Issue Management - Standard Operating Procedures
        • Training Resources
          • User Manual
            • Mobile Application User Manual
              • CBO - Getting Started
                • My Works
                • Track Attendance
                • Muster Rolls
                • My Bills
                • My Requests
              • Employee - Getting Started
                • Work Orders
                • Measurement Books
            • Web Application User Manual
              • Getting Started
              • Project
              • Estimate
              • Work Order
              • Time Extension
              • Measurement Book
              • Muster Roll
              • Billing
              • Payments
              • Rates Revision
              • Registries
                • Wage Seekers
                • Organizations
                • Schedule Of Rates
                  • SOR Definition
                  • Rates
                  • Rate Analysis
                • Estimate Template
            • Kibana Dashboard User Manual
          • Training Videos
        • UAT Planning
          • UAT Test Case Scenarios
          • UAT Schedule Plan
          • Issue Reporting Template
          • UAT Credentials
  • Platform
    • Architecture
      • High Level Design
      • Low Level Design
        • Registries
          • Individual
          • Bank Account
          • Organization
        • Services
          • Project
          • Detailed Estimates
          • Contracts
          • Attendance
          • Muster Roll
          • Expense
          • Schedule of Rates (archive)
          • Detailed Measurement Book
  • Setup
    • Install Works
      • Install Using GitHub Actions In AWS
      • System Data Setup
    • Configure Works
      • Service Configuration
        • Project
        • Estimate
        • Contract
        • Attendance
        • Muster Roll
        • Expense
        • Bank accounts
        • Organisation
        • Individual
        • Estimate Template
  • General
    • Source Code
    • Roadmap
    • Discussion Board
    • Issues
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All content on this page by eGov Foundation is licensed under a Creative Commons Attribution 4.0 International License.

On this page
  • Works Management
  • Estimation
  • Tendering
  • Contracting
  • Measurement
  • Contractor Bill Payments
  • Project Closure
  • Reports & Dashboards

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  1. Design Approach

Solution Design

PreviousApproachNextFunctional Specifications

Last updated 4 months ago

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Works Management

A Works Management System (WMS) is typically used by various government departments to track a project's end-to-end lifecycle (scope and finances).

Click on the links below to learn more about the features and capabilities supported by Works.

Refer to the process illustration below to explore the Works Management solution design approach.

Estimation

Tendering

  1. Work Packages created from Estimates/Sub-estimates, essentially comprise the scope & bill of quantities that provide contractors with enough information to bid for the contract.

    • Authorities Draft Tender Papers (DTP) using Work Packages.

  2. Bids are invited from contractors between set dates. There is also a negotiation process that happens on the bid amount. The contractor with the lowest bid is selected.

  3. The Authority issues a Letter of Intent (LOI) to enter into a contract with the contractor.

    • The contractor issues a Letter of Acceptance in response to the LOI.

Contracting

  1. A Work Order is then created and shared with the contractor.

    • A work order is a detailed document that contains Scope, Bill of Quantities, Timelines, Terms and Conditions, Details of Contractor, Liability Periods, Other Documents etc.

  2. A Work order also goes through the approval process.

Measurement

  1. Before the measurement starts, there are certain offline checks required. For example, acceptance letter issued to date, letter acknowledgement date, work order acknowledgement, signed site handover date, work commenced date etc.

  2. Measurement is essentially of two types.

    • Tracking Milestones:

      • Milestones are set up during the contracting phase and before the project starts. These milestones describe the timeline for each phase and the percentage of work that will be completed in various stages.

      • As a milestone is reached, the completion status can be tracked on the WMS.

      • All milestones should be in the completed stage to process the final contractor bill.

    • Tracking Measurement Book:

      • MBook is also set up for detailed project tracking. MBook measurements are derived from abstract estimates and track the day-to-day progress of completed work.

      • MBook measurements can be entered by the vendor and verified by employees or can be entered by ground inspectors/ field staff regularly.

Contractor Bill Payments

  1. As the project progresses, the contractor raises the invoice for which bills are created by the employee in the system under specific budget heads and sent for approval

  2. Approved bills are sent to the finance department for disbursement.

    • Advance Bill:

      • Bill that is raised before the commencement of work. For example, to buy construction materials or to procure labour.

    • Part Bill:

      • Bills that are raised during work.

      • In an ideal scenario, these bills are tightly coupled with the amount of work that is done (MBook measurements)

    • Final Bill:

      • The last bill that is raised before completing the project.

Project Closure

Closing the project is a set of activities/checklists (prospective list given below) that are run to ensure all requirements are fulfilled.

  1. Assetisation request raised

  2. Final bill approved

  3. Site inspection done

  4. Site handover done

  5. Contractor feedback submitted etc

Reports & Dashboards

Reports and Dashboards give employees views and ways to analyze project performance within their jurisdiction. This also includes timelines, delays, risks, projections etc.

  1. Some of the reports are -

    • Work progress register

    • Estimate appropriation register

    • Estimate abstract report by the department

    • Contractor bill report

    • Works utilisation report

    • Retention money recovery register

  2. Each report is available for download in PDF or Excel.

DSS dashboard is also included.

Estimation of project costs and proposals
Tendering for bids and contracts
Contracting with work order
Measuring project milestones
Invoicing and payments
Closing the project
Reporting with dashboards