Fund Allocation Register

Context

Fund allocation details.

Solution

Scope

Fund Allocation Register

Reports → Fund Allocation Register

Actors

Employee

Role: Fund Allocation View

Details

1. Virtual Allotment Details (VA) is the API to fetch the fund allocation details.

2. MUKTA as a scheme has multiple HOAs for which fund is sanctioned and allocated.

3. Fund Allocation Register has to be developed to see and download the details.

4. For Request/ Response parameters, please refer to the integration approach document.

5. This data is stored and maintained at MUKTASoft for every financial year and used for reporting and reference purposes.

6. APIs will be triggered daily at 10 PM.

Search Parameters

#	Field	Description
1	Financial Year	Financial year, by default current financial year is selected.
2	Head of Account	HOAs from the configuration.
3	Transaction Type	Allotment types are, 1) Initial Allotment 2) Additional Allotment 3) Withdrawal 4) Expense 5) Expense Reversed

Note: Financial Year is mandatory to select, by default current financial year is selected and records are searched.

Search Result

#	Field	Description
1	HOA	Head of accounts of MUKTA
2	Transaction Number	Transaction number of the transactions fetched from JIT or created in MUKTASoft.
3	Transaction Date	Date of transaction received from JIT-FS in a response of API call or the MUKTASoft PI creation date. Date to be taken care when calling the API again.
4	Transaction Type	A transaction type would be anything from the options given below. Initial Allotment Additional Allotment Withdrawal Expense Expense (Reversed) First 3 are received from JIT-FS system through API call while the last one is from MUKTASoft when a PI is pushed. A reverse entry of the Expense is made in the case PI is canceled or failed to create.
5	Transaction Amount	It is transaction amount.
6	Sanctioned Balance	It is the balance remaining from the sanctioned amount and calculated as given below. Sanctioned Balance = Total Sanctioned Amount - Sum of all the allotments.
7	Fund Available	It the fund available for the expenditure and calculated as given below. Fund Available = Sum of all the allotments - (Sum of all the expenditure + Sum of all the withdrawal)

Validations

1. While fetching the details, from date should be taken care of properly.

2. The records/transactions are sorted in chronological order.

Configurations

Master Data

The master data that needs to be configured.

1. Special Spending Unit

   • SSU ID

   • SSU Name

   • Grantee Code

   • DDO Code

   • Tenant ID

2. Head of Accounts

   • Code

   • Name

• 221705789358641045908 (MUKTA - SC Component)

• 221705800358641045908 (MUKTA - General Component)

• 221705796358641045908 (MUKTA - ST Component)

Attachments

Not applicable.

Workflow

Not applicable.

Actions

Search - Fetch and display the records based on the search parameters.

Clear - Clear the search parameters.

Download - The option to download the report into PDF format is provided as per the attached format.

Notifications

Not applicable

User Interface

Acceptance Criteria

1. Data fetched is stored for reporting and reference purposes.

2. The report is developed with the option to download it into PDF.