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Map workflows to roles for muster rolls.
Employees, Admins.
Muster roll is created by CBO weekly and then sent for approval and payment to JE/AE.
1
CBO ADMIN
Create
View
Edit/ Re-submit
Submit
CBO User
2
MUSTER ROLL VERIFIER
Search
View
Edit
Verify and Forward
Send Back To CBO
Junior Engineer/ Assistant Engineer
3
MUSTER ROLL APPROVER
Search
View
Approve
Send Back
Municipal Engineer
1
Submit
CBO ADMIN
Pending for verification
Submitted
2
Verify and Forward
MUSTER ROLL VERIFIER
Pending for verification
Pending for approval
Verified
4
Send Back
MUSTER ROLL APPROVER
Pending for approval
Pending for verification
Sent Back
5
Send Back To CBO
<any roles having access>
<Current Status>
Pending for correction
Sent Back
6
Edit/ Re-submit
CBO ADMIN
Pending for correction
Pending for verification
Re-submitted
7
Edit/ Re-submit
MUSTER ROLL VERIFIER
Pending for verification
Pending for approval
Re-submitted
8
Approve
MUSTER ROLL APPROVER
Pending for approval
Approved
Approved
MUSTER ROLL
Edit/ Re-submit
Pending for correction
1
Edit/ Re-submit
Pending for verification
1
Verify and Forward
Pending for verification
1
Approve
Pending for approval
1
UI design is going to be the same as the estimates workflow. The workflow states will be displayed as per the table given above.
1
Actions are configured based on role - action mapping.
2
Workflow states are defined as provided and the state transition is done accordingly.
Provide users with the option to edit or submit muster rolls.
Employees.
‘Edit’ Muster roll action is to be mapped with CBO ADMIN and Muster Roll Verifier.
It is configurable and can be mapped with other roles too on demand.
The muster roll which is in a workflow can only be edited.
The approved muster roll cannot be edited.
Edit muster roll allows the user to edit the muster roll.
Only the Days Measured under the attendance details are allowed to edit by Muster Roll Verifier.
Quantity of work (days) values changes according to the change in Days Measured. Quantity of work = Sum of days measured for all the wage seekers.
Once the muster roll is edited, it is re-submitted again for verification/ approval using the action ‘Submit’.
On submit, based on the logged-in user role, a workflow pop-up window is displayed.
CBO ADMIN
Muster Roll Verifier
Verify and Forward pop-up window
On respective workflow action, changes get saved and the muster roll is forwarded to the next user in the workflow.
On Cancel, the pop-up window gets closed and the action gets cancelled.
Accordingly, the messages are shown.
On edit of muster roll, SMS notification is sent to CBO.
Dear <contactpersonname>, Muster roll <musterrollid> for the project <project name> has been modified by the <employeeuser+designation>. Please login to MUKTASoft to see the detail.
1
Role-based access based on configuration.
2
The muster roll which is in a workflow only can be edited.
3
Muster roll is opened in editable mode.
4
The details given in table can be edited by user.
5
On Submit, the muster roll is again forwarded to the next user for the approval process.
Provides users with the option to approve muster rolls.
Employees.
For the approval of the muster roll, the Approve action button is provided that captures the below-given details through a popup window on approval.
Comments - Text area - Non-mandatory
Attach Supporting Document - Document upload - Non-mandatory
Approve - Action Button
Cancel - Action Button
On Approve,
The muster roll is approved.
Approve pop-up window is closed, a toast success message is displayed and the view muster roll page is refreshed.
Workflow timelines are displayed accordingly.
Workflow state changes as given below.
Muster Roll Approver
Pending for approval
Approved
Approved
On cancel, a toast cancel message is displayed.
Toast Success Message: Muster roll has been approved successfully.
Failure Message: Approval of muster roll is failed.
Toast Cancel Message: Action has been cancelled.
SMS to the CBO
Dear <contactpersonname>, Muster roll <musterrollID, amount <amount> for the project <project name>has been approved. Please login to MUKTASoft to see the details.
1
On approve - the muster roll workflow state changes accordingly.
2
a SMS notification is sent to the CBO
Provide users with options to verify and forward muster rolls to subsequent workflows.
Employees.
To verify and forward the muster roll to the next workflow user, a pop-up window is provided to capture the below-given details.
Assignee name- Drop-down - Non Mandatory - The next user in the workflow i.e. Approver, hence the employees having the role Muster_Roll_Approver are displayed in drop-down with the name and the designation. E.g. Mahesh K working as ME and have the role of Muster_Roll_Approver will be displayed ‘Mahesh K - Municipal Engineer’.
Comments - Text area - Non-Mandatory - In case any comments to be added.
Attach Supporting Document - Non-Mandatory - Any document to be uploaded as a supporting document.
Verify and Forward - Action Button
Cancel - Action Button
On Verify and Forward -
The pop-up window is closed, a toast success message is displayed and the view muster roll page is refreshed.
The action menu is loaded according to the role-action mapping of the currently logged-in user.
The muster roll is forwarded to the next user in the workflow and shown in its inbox.
The workflow state changes accordingly and timelines show the current state of the muster roll.
The muster roll is removed from the currently logged-in user’s inbox.
Muster Roll Verifier
Pending for verification
Pending for approval
Verified
On cancel, a pop-up window is closed, toast cancel message is displayed on the view muster roll page.
Toast Success Message: The muster roll has been forwarded successfully.
Failure Message: Verification of muster roll failed.
Toast Cancel Message: Action has been cancelled.
Not applicable.
1
On verify and forward, the muster roll is forwarded to the next user in the flow.
2
The pop-up window gets closed and the view muster roll page is refreshed. A toast success message is displayed.
3
Workflow states changes and based on the existing role the user can view the muster roll page on refresh.
4
On cancel pop-up window gets closed. A toast cancel message is displayed.
Employee inbox with links and search filters.
Employees
Inbox for Employees
Menu Links and Search, Filter Apply and Numbers Hyperlinks.
Inbox page for employees to be developed duly taking care of the MUKTA branding aspect.
The inbox of employees is divided into 4 sections.
Menu Title
Product Name
Menu Links
Search Muster Roll - It will take the user to search the muster roll page.
Search Parameters
Muster roll ID
Project ID
Project type
Filters
Assigned to me - It will display the work orders in the inbox which are assigned logged in user.
Assigned to all - Selected by default, It will display the work orders in the inbox which are pending for action of role(s) logged in user have.
Ward - Multi-select
Locality - Multi-select
Workflow state - state of the workflow of the work order.
Result Display Area
Muster roll ID
Project name
CBO name
Assignee
Workflow state
Amount
SLA days remaining
It should be a DIGIT standard inbox that allows configuration based on requests from the implementation.
Not applicable
Not applicable
Not applicable.
Provide users with the option to view muster rolls.
Employee
Role: Muster Roll Verifier, Muster Roll Approver.
View Muster Roll
Search Muster Roll→ View Muster Roll
For Muster Rolls in workflow - workflow actions are based on the role of the logged-in user.
Edit
Verify and Forward
Send Back
Send Back To CBO
Approve
For Approved Muster Roll
None (as of now)
To view the details of the muster roll, the View Muster Roll page is provided.
The muster roll is searched using the search Muster Roll feature and then on click of Muster Roll ID, the View Muster Roll page is opened displaying the below details.
Muster Roll ID
Work Order Number
Project ID
Project description
Name of CBO
Role of CBO
Muster roll period
No. of wage seekers
Total attendance (in days)
Quantity of work (in days)
Total wage amount(₹)
Attendance Details - In tabular form
Sr. No.
ID
Name
Father/ Husband Name
Skill
Date/ Day (7 days)
Days Worked
Days Measured
Wage Per Day
Total Wage
Account/ IFSC
Aadhaar (Masked)
Workflow timelines - As per the designed UI.
Not applicable.
Not applicable.
Not applicable.
Provide users with the option to send back muster rolls to the previous user in the workflow for specific actions.
Employees.
To send the muster roll back to the previous user in the workflow, Send Back action is provided with the below details to be captured.
Comments - Text area - Non-mandatory - It allows users to add any remarks/instructions to be passed on to the previous user in the workflow.
Attach Supporting Document - Document upload - Non-mandatory - In case any documents are to be attached.
Send Back - Action Button
Cancel - Action Button
On Send Back -
The pop-up window is closed and a toast success message is displayed.
The view muster roll page is refreshed and the action menu is loaded according to the role the logged-in user has.
The muster roll is sent back to the previous user inbox.
Workflow states change as per the flow.
On cancel, the toast cancel message is displayed on top of the view muster roll page.
Toast Success Message: Muster roll has been sent back successfully.
Failure Message: Sending back of muster roll is failed.
Toast Cancel Message: Action has been cancelled.
Not applicable.
Provide users with the option to send back muster rolls to CBO for any corrections or specific action.
Employees.
This feature is provided to send the muster roll back to CBO for any correction required. Below given details are captured.
Comments - Text area - Non-mandatory - It allows users to add any remarks/ instructions to be passed to the originator (CBO) of the muster roll.
Attach Supporting Document - Document upload - Non-mandatory - In case any documents are to be attached while sending the muster roll back to CBO.
Send Back - Action Button
Cancel - Action Button
On Send Back -
The pop-up window is closed and a toast success message is displayed.
The view muster roll page is refreshed and the actions menu is loaded according to the role the logged-in user has.
The muster roll is placed into the muster roll creator/CBO.
The ‘Edit Muster Roll’ option is provided to CBO to edit the muster roll and attached the new documents files and Re-submit it.
Workflow state changes as given below.
3. On cancel, the pop-up window is closed, toast cancel message is displayed on the view muster roll page.
Toast Success Message: Muster roll has been sent back to the CBO successfully.
Failure Message: Sending back of muster roll is failed.
Toast Cancel Message: Action has been cancelled.
Notification is sent to CBO
Dear <contactpersonname>, Muster roll <musterrollID for the project <project name>has been sent back for correction. Please login to MUKTASoft to see the details.
Search a muster roll by various ULB employees/users.
Employee
Role: MUSTER ROLL VERIFIER, MUSTER ROLL APPROVER
Search - To search the result upon supplying the parameter values.
Clear Search - To clear the search parameters supplied.
Search Muster Roll- It has to be configurable and is mapped with a role on demand.
Search Muster Roll is provided to allow the users to search a muster roll and view its details.
At least one parameter is required to perform the search.
The date range From Date/ To Date is considered one parameter.
An exact search is performed for the values entered/selected except the project name.
For project name fuzzy search to be enabled.
In case multiple parameter values are supplied AND are applied for searching record.
The search result is shown as given below.
At least one parameter is required to perform the search.
Not applicable.
1
It should be a service-wise inbox for all the employee users.
2
Following the DIGIT standard inbox design.
1
Muster roll details are displayed as described in the story.
2
Actions are enabled as per the muster roll workflow state and role of the logged-in user.
1
Ward
Drop-down
Auto-complete, matching search. The values populated from ward boundary master data.
2
Project type
Drop-down
Project type masters value
3
Project name
Textbox
Project name
4
Muster Roll ID
Textbox
Muster roll ID, unique identification no.
5
Status
Drop-down
Workflow state of a muster roll.
6
Created From
Date Picker
Muster roll creation date.
7
Created To
Date Picker
Muster roll creation date.
1
Muster Roll ID
Display Only
A hyperlink to open the muster roll in view mode.
2
Project name
Display Only
Project name with project description displayed as tool-tip on mouseover
3
Name of CBO
Display Only
Name of the organization to whom Work Order is awarded.
5
Location
Display Only
Locality name along with ward name. (Locality + Ward)
6
Status
Display Only
Workflow status of the muster roll.
7
Wage Amount
Display Only
Total muster roll amount.
1
At least one parameter is required to perform the search.
2
Search result displayed on matching records found else no record found message is displayed.
3
Pagination is applied if more than 10 records are found.
Muster Roll Approver
Pending for approval
Pending for verification
Sent Back
1
On send back, the pop-up window is closed, a toast success message is displayed and the view muster roll page is refreshed.
2
The muster roll is sent back to just the previous user in the workflow and the workflow timeline gets updated.
3
Workflow state changes based on the role as mentioned in the story above.
4
On cancel, the pop-up window is closed, toast cancel message is displayed.
<roles having access to send back to originator>
<Current Status>
Pending for correction
Sent Back
1
The muster roll is moved to CBO.
2
CBO- Edit action is enabled to edit the muster roll.
3
Workflow state changes as mentioned in the ticket.